Order Acknowledgment Reminders Generation

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To generate order acknowledgment reminders, you must satisfy the following preconditions:

• You have selected the Acknow.Reqd checkbox.
• You have not yet entered an acknowledgment number for items without a confirmation control key.
• For items with a confirmation control key, you have only partially confirmed or not yet confirmed the ordered quantity. The system considers only confirmations that are assigned to the 1 (order confirmation) internal confirmation type.
• The purchasing document has been output.
• You have set the message determination for the order acknowledgment reminder.
• Message records for the order acknowledgment reminder are maintained in the master data of Purchasing.

Accessing the Monitoring Transaction​

If you do not want to generate any reminders, you can also check the confirmations with the simple monitoring transaction.

To access the monitoring transaction, on the SAP Easy Access screen, do one of the following:

• Choose Logistics → Materials Management → Purchasing → Purchase Order → Reporting → Monitor Confirmations (ME2A).
• Choose Logistics → Materials Management → Purchasing → Outline Agreement → Reporting → Monitor Confirmations (ME2A).

You can use this function to monitor confirmations of all confirmation categories, but you can’t create reminder messages for them.

On the SAP Fiori launchpad, you can find the according app Monitor Supplier Confirmations in the Purchase Order Processing tile group.

Delivery Reminders​

To send reminders for due and overdue orders, scheduling agreement schedule lines, and Requests for Quotations (RFQs), you must satisfy the following prerequisites:

• You have entered one or more reminder levels (reminder periods) in the document item.
• The purchasing document has been output.
• You have set the message determination for delivery reminder.
• Message records for the delivery reminder exist in the master data of Purchasing.

You can manually enter reminder periods in the purchase order item. You can define default values for these using the purchasing value keys, which you can preset in the Purchasing view of the material master record or in Customizing with reference to the material group.

You can define purchasing value keys in Customizing for Materials Management under Purchasing → Material Master → Define Purchasing Value Keys.

You can assign purchasing value keys to material groups in Customizing for Materials Management under Purchasing → Material Master → Entry Aids for Items Without a Material Master.

To Generate Reminder Messages for the Corresponding Document Category​

Note
The transactions specified subsequently only apply if you use classic output determination with condition technique and not SAP S/4HANA output management with BRFplus.
If you have activated SAP S/4HANA output management for the purchase order, use transaction ME91FF or the app Dunning Reminder on Purchase Order – Advanced.

1. Choose the appropriate menu path on the SAP Easy Accessscreen based on the following document types:
   • Purchase order:
     
     Choose Logistics → Materials Management → Purchasing → Purchase Order → Messages → Urging/Reminders (ME91F).
   • RFQ:
     
     Choose Logistics → Materials Management → Purchasing → RFQ/Quotation → Request for Quotation → Messages → Urging/Reminders (ME91A).
   • Scheduling agreement schedule lines:
     
     Choose Logistics → Materials Management → Purchasing → Outline Agreement → Scheduling Agreement → Delivery Schedule → Urging/Reminders (ME91E).
2. Enter the criteria for selecting the purchasing documents and start the program.
   
   The list of results enables you to decide for which documents you want to generate messages.
3. After saving, output the documents with the standard transactions for message output for purchasing documents.
   
   If the message record contains dispatch time 4 (immediate), the messages are output automatically on saving.

On the basis of the reference date entered, the system checks which reminders can be issued. It also considers confirmations, provided that these are marked in Customizing as subject to reminder. For RFQs, the quotation deadline is considered rather than the delivery date.

If you have not entered reminder or dunning days in your purchasing documents, you can use the list display of open purchasing documents. The following menu paths on the SAP Easy Access screen enable you to use the list:

• Choose Logistics → Materials Management → Purchasing → Purchase Order → List Displays → By Material (ME2M).
• Choose Logistics → Materials Management → Purchasing → Purchase Order → List Displays → By Vendor (ME2L).

Use the WE101 selection parameter, and restrict the delivery date to the time period that you want to monitor.

For both transaction you can also use apps on the SAP Fiori launchpad:

• Display Purchasing Documents by Material (ME2M)
• Display Purchasing Documents by Supplier (ME2L).

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